Thursday, March 6, 2014

H3 and It's Technology Needs : What, who, where, how, why and WHAT

Post Updates with Aloha Hash House Harriers

Learning more about AH3, I've discovered that it's all done on a voluntary basis.  Most positions are only held for one year terms and subject to elections.  This is to ensure that those in management are there willingly to donate their time.

Evan:  Because positions tend to change user systems requirements need to be:

  1. user friendly, in terms of inputting data and easy access to stored information.  
  2. secure
  3. relatively inexpensive (overhead is usually used every two years to host a big gathering)
  4. generate forms for registration for events
  5. accurate
Currently there isn't any Personal Identifiable Information that is kept. Each runner's information is limited to 

Given Name
Running Name and 
number of runs

In addition to the information listed above, the following would like to be kept
  • number of runs a runner has participated in
  • number of trails laid by said runner as leader as well as co-leader (two separate items)
  • dollar amount runner has donated (each event has a "donation" amount) these pay for pupu's and beverages at the end of the trail
  • Awards for special occasions i.e. 6th, 15th, 25th, 50th, 100th runs are recognized.  

Systems currently using:

808 hotline to get out information on events, running, pau hana socials, gatherings, etc.
website with links on where the runs are located and who will be providing the days trail
facebook with the same information but linked securely to runner's profiles

General Background. 
Follow on meeting to discuss more technical needs and wants.

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